Cloud HRMS for UAE, Saudi Arabia & Oman

Complete HR & Payroll Software for Modern Businesses

One cloud-based HRMS to manage employees, attendance, payroll, leave, recruitment, performance, assets and compliance — built for growing businesses across the UAE, Saudi Arabia and Oman. Trusted by 100+ companies managing 5,000+ employees.

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⭐ 4.8/5 from 104 reviews ✓ 100+ Companies Onboarded ✓ UAE, KSA & Oman Ready
100+

Companies

5000+

Employees Managed

99.9%

Uptime

☁

Cloud Based

📱

Mobile Ready

Why Choose Our HRMS

The Complete HR Solution for Growing Businesses

Running HR on spreadsheets and paper files does not scale. As your headcount grows, so does the risk of payroll errors, missed document renewals, and hours lost to manual attendance reconciliation. Artific HRMS replaces every one of those fragmented processes with a single, secure, cloud-based system that your HR team, managers and employees can rely on every single day.

Unlike generic international HR tools, Artific HRMS is configured for how businesses actually operate in the UAE, Saudi Arabia and Oman — supporting multi-company and multi-branch structures, local payroll rules, Arabic language support, and integrations with regional biometric hardware.

From a 20-person office to an enterprise with thousands of staff across multiple branches, the platform scales with you — accessible securely from any browser, iOS or Android device, anywhere.

  • Cloud Based: No servers to maintain. Access your entire HR system securely from any device, anywhere, with automatic backups and updates.
  • Easy to Use: A clean, modern interface means HR teams and employees are productive from day one, with minimal training required.
  • Secure: Encrypted data in transit and at rest, daily cloud backups, and full audit trails protect sensitive employee and payroll data.
  • Multi Company & Multi Branch: Manage several legal entities and branch locations from one login, with consolidated or entity-level reporting.
  • Employee Self Service: Staff apply for leave, download payslips, and update their own records — cutting HR's admin workload dramatically.
  • Automation: Payroll runs, document expiry alerts, leave approvals and reports are automated, eliminating repetitive manual work.
  • Role Based Access: Give employees, managers, HR and finance exactly the permissions they need — nothing more, nothing less.

Payroll Automation

Accurate salary processing with allowances, deductions, overtime and gratuity built in.

Attendance & GPS

Biometric and GPS-based clock-in/out with real-time attendance reporting.

Document Tracking

Automated expiry reminders for visas, IDs, contracts and certificates.

Leave Management

Configurable leave types, approval workflows and real-time balance tracking.

Employee Self-Service

Mobile portal for leave, payslips, expenses and company announcements.

Analytics & Reports

Real-time dashboards covering headcount, attendance, payroll and leave.

HRMS Modules

20 Integrated Modules in One HRMS

Every function your HR, finance and operations teams need — connected in a single cloud platform, so data never has to be re-entered twice.

Most HR software forces you to stitch together separate tools for payroll, attendance, recruitment and performance — each with its own login, its own database, and its own reconciliation headaches. Artific HRMS was built the opposite way: one employee record flows through every module below, so a new hire entered in Recruitment automatically appears in Core HR, Attendance and Payroll without anyone re-typing a single field.

Dashboard

Live overview of headcount, attendance, payroll and leave in one screen.

Employee Management

Complete digital employee profiles, database and employment history.

Core HR

Departments, designations, branches, shifts, holidays and policies.

Attendance

Clock in/out, GPS & biometric attendance, shifts and late/early tracking.

Payroll

Salary structures, allowances, deductions, overtime, gratuity and payslips.

Finance

Expenses, reimbursements, salary advances and financial reports.

Leave Management

Leave types, requests, approvals, balances and holiday calendars.

Projects

Projects, tasks, assignments, time tracking and project reports.

Client Management

Client database, invoicing and communication history in one place.

Recruitment ATS

Job openings, resume management, interview scheduling and offer letters.

Performance Management

KPIs, goals, reviews, appraisals and 360° feedback.

Training

Training sessions, courses, certificates and skill tracking.

Stock Management

Assets, inventory and employee asset assignment tracking.

Vehicle Management

Vehicle list, drivers, fuel logs, maintenance and insurance.

Document Management

Passports, visas, IDs, contracts, certificates and expiry reminders.

Disciplinary Cases

Warnings, violations, investigations and termination workflows.

Reports & Analytics

Attendance, payroll, leave, finance, recruitment and training reports.

Employee Self Service

Apply leave, download payslips, view attendance and submit expenses.

Notifications

Real-time alerts for approvals, expiries, announcements and reminders.

Security

Role-based permissions, audit logs, encryption, 2FA and cloud backup.

Mobile App

Android & iOS apps for attendance, leave, payroll and notifications.

Inside Every Module

Everything Included, Module by Module

A closer look at the features inside each part of Artific HRMS.

Dashboard Features

  • ✓ Total Employees overview
  • ✓ Attendance Summary
  • ✓ Payroll Summary
  • ✓ Department & Designation Charts
  • ✓ Leave Statistics & Employees on Leave
  • ✓ Document Reminders
  • ✓ Real-Time Reports & Analytics

Employee Management

  • ✓ Employee Profiles & Database
  • ✓ Employee Documents
  • ✓ Employment History
  • ✓ Emergency Contacts
  • ✓ Contracts
  • ✓ Employee ID Management

Core HR

  • ✓ Departments & Designations
  • ✓ Branches
  • ✓ Holiday Calendar
  • ✓ Shifts
  • ✓ Policies

Attendance

  • ✓ Clock In / Clock Out
  • ✓ GPS Attendance
  • ✓ Biometric Integration
  • ✓ Late Arrival & Early Exit Tracking
  • ✓ Shift Management
  • ✓ Attendance Reports

Payroll

  • ✓ Payroll Processing & Salary Structure
  • ✓ Allowances, Deductions & Bonuses
  • ✓ Loans & Overtime
  • ✓ Payslips
  • ✓ Gratuity & Leave Salary
  • ✓ Payroll Reports

Finance

  • ✓ Expenses
  • ✓ Reimbursements
  • ✓ Salary Advance
  • ✓ Financial Reports

Leave

  • ✓ Leave Types
  • ✓ Leave Requests & Approval
  • ✓ Holiday Calendar
  • ✓ Leave Balance

Projects

  • ✓ Projects & Tasks
  • ✓ Assignments
  • ✓ Time Tracking
  • ✓ Project Reports

Clients

  • ✓ Client Database
  • ✓ Invoices
  • ✓ Communication History

Recruitment

  • ✓ Job Openings
  • ✓ Resume Management
  • ✓ Interview Scheduling
  • ✓ Offer Letters
  • ✓ Hiring Workflow

Performance

  • ✓ KPIs & Goals
  • ✓ Reviews & Appraisals
  • ✓ Feedback

Training

  • ✓ Training Sessions & Courses
  • ✓ Certificates
  • ✓ Skill Tracking

Stock

  • ✓ Assets & Inventory
  • ✓ Employee Asset Assignment

Vehicles

  • ✓ Vehicle List & Drivers
  • ✓ Fuel Logs
  • ✓ Maintenance
  • ✓ Insurance

Documents

  • ✓ Passport, Visa & ID Records
  • ✓ Contracts & Certificates
  • ✓ Expiry Reminders

Disciplinary

  • ✓ Warnings & Violations
  • ✓ Investigations
  • ✓ Termination Workflow

Reports

  • ✓ Attendance, Payroll & Leave Reports
  • ✓ Employee & Finance Reports
  • ✓ Recruitment & Performance Reports
  • ✓ Training Reports

Employee Self Service

  • ✓ Apply Leave & Download Payslip
  • ✓ View Attendance & Documents
  • ✓ Submit Expenses
  • ✓ Notifications

Security

  • ✓ Role Based Permissions
  • ✓ Audit Logs
  • ✓ Encryption & 2FA
  • ✓ Cloud Backup

Mobile App

  • ✓ Android & iOS
  • ✓ Attendance & Leave
  • ✓ Payroll & Notifications
Dashboard Analytics

See Your Entire Workforce at a Glance

Every Artific HRMS dashboard is built around the widgets HR leaders check first thing every morning.

Reports that live in someone's inbox are already out of date. Our dashboard analytics update in real time, pulling directly from attendance, payroll and leave data as it's entered, so the numbers your HR director sees on Monday morning reflect exactly what happened over the weekend — not last month's spreadsheet export.

Total Employees

Live headcount across all companies and branches, updated instantly.

Total Vehicles

Fleet count with maintenance and insurance status at a glance.

Total Resigned

Track resignations and turnover trends over any selected period.

Leave Today

Instantly see who is on approved leave today, by department.

Attendance Graph

Visual daily/monthly attendance trends across the organization.

Payroll Monthly Report

Monthly payroll cost breakdown by department and branch.

Department Wise Staff

Headcount distribution charted across every department.

Designation Wise Staff

Understand your org structure by role and seniority level.

Staff Attendance

Real-time present/absent/late counts refreshed throughout the day.

Employees On Leave

A running list of employees on leave with return dates.

Employee Document Reminder

Upcoming document expiries flagged automatically before they lapse.

Industries We Serve

Built for Every Type of Workforce

From site-based labor forces to corporate offices, Artific HRMS adapts to how your industry actually works.

A construction site with 2,000 laborers and a 30-person corporate office don't need the same HR workflow — and generic HR software rarely accounts for that. We've configured Artific HRMS module by module against real requirements from each of these ten sectors, so shift rules, approval hierarchies and reporting formats match how your industry actually operates on the ground.

Construction

Manage large labor forces, site attendance and camp accommodation.

Manufacturing

Shift-based attendance, overtime and multi-line production payroll.

Retail

Multi-branch scheduling, POS-aligned shifts and commission tracking.

Healthcare

Round-the-clock roster management and credential expiry tracking.

Hospitality

Rotational shifts, tip distribution and seasonal staffing support.

Education

Academic-year leave calendars and faculty performance reviews.

Trading

Multi-branch, multi-currency payroll and commission-based incentives.

IT

Remote-friendly attendance, project time tracking and skill matrices.

Logistics

Driver and vehicle management alongside route-based attendance.

Government

Structured approval hierarchies, audit logs and compliance reporting.

Benefits

Built to Benefit Every Stakeholder

A good HRMS doesn't just help HR — it removes friction for everyone who touches the process.

HR software is often bought by one department and used reluctantly by everyone else. We designed Artific HRMS so the value is obvious to every stakeholder from day one — less admin for HR, faster answers for employees, clearer visibility for managers, cleaner numbers for finance, and better decisions for business owners.

For HR

Eliminate manual data entry, automate compliance reporting, and manage the full employee lifecycle from one dashboard.

For Employees

Apply for leave, view payslips and update documents instantly through self-service — no waiting on HR emails.

For Managers

Approve leave and track team attendance and performance from any device, with full visibility into KPIs.

For Finance Team

Accurate payroll cost data, expense tracking and financial reports that reconcile cleanly every month.

For Business Owners

Real-time visibility into workforce cost, productivity and compliance risk across every branch and company.

Integrations

Connects With the Tools You Already Use

Artific HRMS fits into your existing technology stack instead of forcing you to replace it.

Switching HR systems shouldn't mean ripping out the accounting, email and identity tools your business already depends on. Artific HRMS connects directly with the platforms below, and our open REST API means custom integrations with in-house or third-party systems are straightforward for your IT team or ours.

Microsoft 365

Google Workspace

Outlook

Exchange

Biometric Devices

REST API

QuickBooks

Xero

Active Directory

Client Reviews

What HR Leaders Say About Our HRMS

Real feedback from HR and operations leaders managing their workforce on Artific HRMS.

"We manage over 600 staff across three branches, and Artific HRMS finally gave us one place to see attendance, leave and payroll together. Onboarding was smooth and support has been responsive every time we needed them."

HR Director, Al Hashimi Retail Group

"The payroll module alone saved our finance team two full days every month. Gratuity and overtime used to be calculated manually in spreadsheets — now it's automatic and accurate every single cycle."

Finance Manager, Gulf Industrial Supplies

"As a construction company with a large labor camp, document expiry used to be a constant headache. The automated reminders for visas and IDs have completely removed that risk for us."

Operations Manager, Obaid Construction LLC

"Our recruitment cycle used to run entirely over email and shared spreadsheets. Now candidates, interviews and offer letters are tracked in one workflow, and our hiring managers actually use it."

Talent Acquisition Lead, Emirates Trading Co.
FAQ

HR Software & HRMS: Frequently Asked Questions

Answers to the most common questions about our cloud HRMS, payroll software and employee self-service portal.

What is HRMS software and why does my business need it?

HRMS (Human Resource Management System) software automates employee management, attendance, payroll, leave and recruitment in one cloud platform. It removes manual spreadsheet errors, reduces compliance risk and frees your HR team to focus on people instead of paperwork.

Is your HRMS available for companies in the UAE, Saudi Arabia and Oman?

Yes. Artific HRMS is fully cloud-based and used by companies across the UAE, Saudi Arabia and Oman. Payroll and leave rules are configurable per country, so multi-country GCC businesses can run one system across all branches.

Does your payroll software handle UAE labor law calculations?

Yes. The payroll module calculates salary structures, allowances, deductions, bonuses, loans, overtime, gratuity (EOSB) and leave salary in line with UAE labor law, producing accurate payslips every cycle.

Can the attendance management system integrate with biometric devices?

Yes. Our attendance management system integrates with major biometric devices and also supports GPS-based mobile clock-in/out, so attendance is captured accurately no matter where your team is working.

What is included in the Employee Self Service portal?

Employees can apply for leave, download payslips, check attendance, upload documents, submit expense claims and receive notifications, all from the web portal or mobile app without contacting HR.

Does the HRMS support multiple companies and branches?

Yes. Multi-company and multi-branch structures are fully supported, so you can manage several legal entities and locations from one login with consolidated or entity-level reporting.

Is employee data secure in your cloud HRMS?

Yes. We use encryption in transit and at rest, role-based permissions, two-factor authentication (2FA), full audit logs and automated daily cloud backups to protect employee and payroll data.

Can managers approve leave and view reports from their phone?

Yes. The Android and iOS mobile apps let managers approve leave requests, view attendance and check team reports from anywhere, keeping approvals moving even when they are out of the office.

Does the system track visa, Emirates ID and passport expiry?

Yes. The document management module stores visa, Emirates ID, passport, contract and certificate details for every employee and sends automated reminders before each item expires.

Can I generate custom HR and payroll reports?

Yes. The Reports & Analytics module covers attendance, payroll, employee, leave, finance, recruitment, performance and training reports, all exportable for management review or audits.

Does your HRMS include a recruitment and applicant tracking system?

Yes. The Recruitment ATS module manages job openings, resume tracking, interview scheduling, offer letters and the full hiring workflow from application to onboarding.

How does performance management work in the system?

The Performance Management module lets you set KPIs and goals, run scheduled reviews and appraisals, and collect structured feedback, giving managers a clear, documented view of employee performance.

Can the HRMS manage company assets and vehicles?

Yes. The Stock Management module tracks assets, inventory and employee asset assignment, while the Vehicle Management module tracks vehicle lists, drivers, fuel, maintenance and insurance.

What happens during a disciplinary case in the system?

The Disciplinary Cases module records warnings, violations and investigations, and supports the full workflow through to termination if required, with a documented history for every case.

How long does implementation typically take?

Most implementations, including data migration and staff training, are completed within 2 to 4 weeks depending on company size and the number of modules required. Our team manages the process end-to-end.

Can I try the HRMS before committing to a subscription?

Yes. We offer a free trial and a live demo so your team can evaluate the dashboard, payroll engine and self-service portal with your own data before making a decision.

Does the system support role-based access control?

Yes. Role-based permissions let you control exactly what employees, managers, HR and finance can view or edit, ensuring sensitive payroll and personal data stays restricted to the right people.

Can Artific HRMS integrate with QuickBooks, Xero or Active Directory?

Yes. Artific HRMS integrates with QuickBooks, Xero, Active Directory, Microsoft 365, Google Workspace and biometric devices, plus a REST API for custom integrations with your existing tools.

What is the system uptime guarantee?

Artific HRMS runs on cloud infrastructure with a 99.9% uptime record, monitored around the clock, backed by automated daily backups so your data is always protected.

How many companies currently use your HRMS?

Over 100 companies across the UAE, Saudi Arabia and Oman use Artific HRMS to manage more than 5,000 employees, across construction, manufacturing, retail, healthcare, hospitality, education, trading, IT, logistics and government sectors.

See Our HRMS in Action — Book Your Free Demo Today

Join 100+ companies managing 5,000+ employees on Artific HRMS. Book a demo, start a free trial, or talk to our sales team about your specific requirements.

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